Privacy policy
This policy explains what personal data we collect when you use cocktailweek.com, sign up for updates or come to a Cocktail Week event, what we do with it and the choices you have.
Who we are
Cocktail Week is run by M.AD Agency Limited ("we", "us"), a company registered in Scotland (company number SC685175) with its registered office at Unit 10, District 10, Greenmarket, Dundee, Scotland, DD1 4QB. We are the controller of the personal data described in this policy. You can contact us about anything in it at hello@cocktail-week.com or by post at the address above.
What we collect
When you sign up for updates
Your first name, last name, email address, mobile number, date of birth, the town you signed up for, the date you gave consent and the page you signed up on. If you tell us which bar you'd like to see take part, we keep that too.
When you buy a wristband
Wristbands are sold through Fatsoma. Fatsoma handles your order and payment under its own privacy policy, and we never see your card details. Fatsoma shares your booking details with us as the event organiser (such as your name, email address and what you bought) so we can run the event, deal with collection and questions, and send you event updates if you agreed to them.
When you use the website
If you allow it in our cookie settings, we collect information about how you use the site: pages and towns you look at, buttons you click (for example "Get your wristband", map and route actions), your device and browser type, rough location from your IP address, and how you arrived (for example from an advert). See our cookie policy.
Some features keep information only on your own device and we never receive it: your saved route, your cookie choices, and the age check on our forms.
Location
If you tap "near me" or "Start from my location" on a venue map, your browser asks permission and shares your location with the map so it can show where you are and plan a walking route. Your location is sent to our map provider, Mapbox, to work out the route. We don't store it.
Venues, partners and suppliers
If you work for a venue, sponsor or partner, we keep business contact details (name, role, work email and phone) and the information you give us when you register for or take part in Cocktail Week.
When you contact us
Whatever you send us by email, social media or our forms.
Under 18s
Cocktail Week is for people aged 18 and over. Our sign-up forms ask for your date of birth to check this. If you're under 18, the form stops and nothing you entered is sent to us or kept.
How we use your data and why we're allowed to
| What we do | Our legal basis |
|---|---|
| Send you emails and texts about Cocktail Week in the town you signed up for: dates, wristband releases, line-ups and offers | Your consent. You can withdraw it at any time. |
| Check you're 18 or over | Legitimate interests (we only promote alcohol to adults) and our legal obligations under licensing rules |
| Run the event you've bought a wristband for: collection, changes, updates you need to know about, questions | Performing our contract with you |
| Measure how the website is used and improve it | Your consent (analytics cookies) |
| Measure and target our adverts on Meta (Facebook and Instagram), Snapchat and TikTok | Your consent (marketing cookies) |
| Manage our relationships with venues, partners and suppliers | Legitimate interests in running our business |
| Keep financial and tax records, and deal with legal claims | Legal obligation and legitimate interests |
Who we share it with
We don't sell your personal data, and we don't pass your contact details to venues or brands for their own marketing. We use these providers to run Cocktail Week, and they only use your data on our instructions:
- Brevo: email and text messages
- HubSpot: venue and partner records
- Vercel: website hosting
- Google: Google Analytics, fonts, and directions links that open Google Maps
- Mapbox: venue maps and walking routes
- Meta, Snap and TikTok: advert measurement and audiences, only if you accept marketing cookies
- jsDelivr: delivers some of the code our map uses
Fatsoma sells our wristbands and is responsible for its own use of your data. We may also share data with our professional advisers, or where the law requires it.
International transfers
Some of these providers store or access data outside the UK and the European Economic Area, for example in the United States. Where they do, the transfer is covered by an adequacy decision (such as the UK-US data bridge or the EU-US Data Privacy Framework) or by standard contractual clauses approved by the UK and EU authorities.
How long we keep it
- Sign-up details: until you unsubscribe, or after three years with no opens or clicks from you, whichever is sooner. After you unsubscribe we keep your email address on a suppression list so we don't contact you again.
- Website analytics: up to 14 months.
- Booking details shared by Fatsoma: up to three years after the event.
- Financial records: six years, as the law requires.
- Venue and partner contacts: while we work together, and up to six years after.
Your rights
You can ask us to give you a copy of your data, correct it, delete it, restrict how we use it, or send it to another organisation. You can object to how we use it, and you can withdraw consent at any time. To unsubscribe, use the link at the bottom of any email, or reply STOP to any text. For anything else, email hello@cocktail-week.com. We'll reply within one month.
If you're unhappy with how we've handled your data, please tell us first so we can put it right. You can also complain to the Information Commissioner's Office (ico.org.uk, 0303 123 1113) or, in Ireland, the Data Protection Commission (dataprotection.ie).
Changes to this policy
We'll update this page if anything changes and show the date it was last updated at the top.
